The Application Process
2023 applications are NOW CLOSED. Sites are reviewing applications and may be interviewing.
Applications closed on July 31st 2022.
Please note that your referees will be emailed via the application portal. Referees have until August 14th to send in your referee report. You will require a minimum of 2 referees to respond, although some health services may seek the final report once shortlisting has begun.
If you would like a specific Position Description for any of the jobs you are interested in, please email the contact person at that site/department who will be able to forward one to you.
Do NOT put in "test" referee emails into the first part of the form. Also be sure to upload all your documents together (in a single document for multiple cover letters). This form is not able to be edited once you have submitted!
To apply you will need to:
1. Register and complete the online process through the Victorian Paediatric Advanced Trainee portal (https://vpat.au). Click the link that will take you to the application form. You will need to create a profile when you get to this site. You do not have to load a picture of yourself (this is optional). Once you have successfully created a profile, you will then see the menus to apply. If you don't see the menu - click the blue suitcase with a plus sign on the top banner to open it.
You cannot see the preferences list until you have done your initial application submission (please come back to this vprat.org site to review the jobs if you need to see them prior to submitting). ALL REFEREE EMAILS AND UPLOAD OF YOUR DOCUMENTS needs to be completed BEFORE you finalise and submit your application, as you are unable to edit the initial submission once you have done the first steps. You cannot change your submitted documents once you have uploaded - if you decide later that you require a second cover letter, this will need to be sent directly to sites you have applied to.
If you have made an error in this first stage - then you will need to withdraw your application and recommence using a different email account.
2. Fill in the registration form and upload your CV and cover letter. You are strongly encouraged to load several cover letters if the roles you are applying to have specialist aspects - but these will need to be in a single document to upload. We recommend a separate letter for Chief Registrar or Fellow roles / Community Roles / General Paediatric Registrar roles (so up to 3 letters).
- If you are applying for RCH Community Fellow positions you must include a cover letter for those positions, in addition to any General Paediatrics cover letter you are submitting (again - in the one document for uploading please).
- What should my cover letter address?
- information on your skills and attributes for the type(s) of jobs you are applying for
- what your outstanding AT requirements are to allow us to try and match you appropriately - this is particularly important if you are near the end of training.
- whether you have completed you AT project, or where you are up to in this process - and any experience in clinical audit or safety and quality processes
3. Nominate 3 referees, supplying email and (ideally a mobile) phone number. The website will automatically email your referees. Once they complete their reference, then you will be notified by return email that this has been completed.
4. Submit the application
5. Once your application has been submitted, you will then be able to make your preferences.
- Do NOT preference a position that you are not fully committed to accepting should it be offered. (If you are genuinely prepared to accept any offer at any health service, then please tick the "Yes" box at the top of the preference form - but you should ALSO fill in preferences).
- For RCH positions: you may preference "Any Rotating Registrar Position" at RCH, rather than choosing each position separately - but if you preference as "Any Rotating Registrar Position" you will not have an option to negotiate the offered rotations unless there are vacant roles.
- You do not have to select all 10 preferences - you may choose to preference only 1 or 2 jobs if they are the only things that you want/need!
- Combination roles are listed once, with roles offered in either order. It is recommended that you note in your cover letter if you can only do a rural location in a particular order so this can be factored into allocations. For metropolitan and outer-metropolitan combined jobs, these may be offered in either order of rotation and preferred order will not be factored into allocations.
- All currently listed combined jobs have been agreed to by the Health Services. New combinations may be available, but this is dependent on whether positions have been filled already. For any specific queries, please email: firstname.lastname@example.org
- If you want 2 x 6 month roles (ie. your own combined job), and the role is not currently listed as combined, you will be able to list 10 preferences for the 1st 6 months and 6 preferences for the 2nd 6 months. Any preferences for metropolitan and outer-metropolitan positions may be offered in either the first or second half, regardless of where they are located in your preference listing - however for rural rotations, these will be offered in the half of year that you have preferenced them.
6. Click the link to record your interview - this MUST be completed between 4th July and 31st July or your application cannot be considered in the first round. Please note that this will direct you to an external site (PMCV Vidcruiter) to record this. Once you click on the link to record your interview - you must complete this within the one sitting. You will have only FIVE (5) minutes in total to record your answers to the 3 questions which will be shown to you for a couple of minutes prior to starting. You will only receive one attempt to record the interview, but there are opportunities to test your microphone and camera beforehand. You will not receive a notification in your application submission about the interview completion, as this is via an external site.
You may also be invited to an additional interview for particular positions or sites, at their discretion. This is usually for Fellow/Chief Registrar roles, or for more specialized positions. These will occur in the first 3 weeks of August. All jobs will still be offered via this central process even if you interview separately.
7. If you have accepted another position prior to the end of August, PLEASE withdraw from this process, or update your length of contract requested (from 12 months to 6 months). We request you do this prior to August 24th if possible, as this is when allocation processes will begin in the background. If you do not withdraw, another candidate may miss out on their preferred position - and the position you have been matched to may remain empty. This is not good for anyone.
6. You will only receive ONE offer via this process (if you have put in for 2 x 6 months positions that are not currently combined, then both of these will be offered at this time)
7. If you are not successful for one of your 10 nominated preferences - don't panic! Those hospitals that still have positions available will review your application to determine suitability, and you may be offered one of these roles. There are usually a range of positions unfilled after the first round.
8. Any vacant positions at the end of 2 rounds of offers will be re-advertised by the individual health services, and applicants who have not been allocated one of their preferred positions will be notified what roles are still available.
6. Once you have been offered a position, you will have 48 hours to accept (or decline) the offer by notifying the nominated contact person for that role, as well as sending notification to the central email. email@example.com
- Please be aware that if you decline your initial offer, you will not be offered another role in a subsequent round. Any vacant positions at the end of 2 rounds of offers will be be recruited directly by sites with vacancies and you will need to apply when these are opened if you are still seeking a position.
Who can apply via this website?
- Advanced Trainees with the Royal Australasian College of Physicians (RACP)
- Basic Trainees who have completed all their time-based requirements, but are still waiting to complete their exams (Continuing Basic Trainees with the RACP)
- Fellows of the RACP wishing to complete an additional year
- International Medical Graduates with sufficient paediatric experience, including those who require Peer Review
- Unaccredited registrars who are not in the Paediatric training program, but who wish to work as a paediatric registrar
- ACEM / PEM trainees
- GP trainees
Job-Sharing - if you are applying with a job-share partner, this must be stated in your cover letter, and you will also need to nominate this in the application form. If you need help finding a job-share partner, please contact MWFU at RCH: firstname.lastname@example.org
Part-time - some roles are specifically part-time and are listed like this on the department's page. Other roles might be suitable for part-time, but you will need to contact those services to enquire about this PRIOR to making preferences as not every service can accommodate part-time applicants.
Changing job preferences or required length of position:
- Prior to the application closing date: this can be done on the trainee portal application page
- After the application closing date, but before allocations: Length of contract may be changed by emailing the central email email@example.com and updating your preferences on the trainee portal application page
- Job preferences may not be changed after the application closing date, but if you are dropping from a 12 month request to a 6 month request and you have preferenced combination roles, you will be considered for each of those health services for your 6 month role. Any issues (e.g. you applied for a combined role, but in your 6 month allocations you really don't want to be considered for half of that role), then please email firstname.lastname@example.org
- Prior to the application closing date: this can be done on the trainee portal application page by simply entering the portal and clicking on the tab that indicates "withdraw"
- After the application closing date, but before allocations: You will need to withdraw on the trainee portal page but ALSO need to email the central email to ensure your withdrawal has been noted email@example.com
3 month positions - these are not available. All positions are either 6 months or 12 months in duration
I don't see the job I wanted on here - please contact the department you want to work for directly. Not all jobs in Victoria are listed here. Even within one department or health service, some jobs are not recruited via this process for various reasons. We are hoping to expand this over the coming years.
I have advanced IT and coding skills - OK, this isn't a question. But if you are interested to help us make this better for future years, please contact firstname.lastname@example.org - we would love to have someone do us a "simple" electronic matching algorithm to help us with the process as our positions expand!
If you having difficulties applying please email email@example.com
Accreditation for Basic Trainees
Please note that the Royal Australasian College of Physicians will not accredit Basic Trainees who are appointed to positions that are not employed directly through a site with a Director of Paediatric Physician Training (DPPT), currently either RCH or Monash. This rule will be strictly enforced, thus positions through this recruitment process may not be accredited for Basic Trainees - please discuss this with the relevant health service prior to application.
International Medical Graduates
Please note that you should contact the Royal Australasian College of Physicians to determine your pathway. You should please indicate in your cover letter what requirements you have been asked to complete to help the Health Services determine whether their role will meet your needs. You must also be registered with AHPRA (Australian Health Practitioners Registration Authority).
For further information about specific sites or positions, please contact the relevant hospital contact directly.